STATUTE - CONSTITUTION OF THE
The Association shall be known as the Malta Triathlon
Association, referred to hereafter as the “MTA” or the
“Association”. The sport of triathlon shall be defined as any event
combining three separate endurance activities of swimming, cycling and running
and with the clock running during transitions.
1.1
Any event
combining more than one discipline where the clock is kept running throughout
transition, and where the disciplines concerned involve swimming, cycling or
running, shall fall under the jurisdiction of the MTA.
1.2
The sole
interpreter of the Constitution of the MTA is the Executive Committee of the
MTA. Where the MTA Constitution does not specify, the Rules of the ITU will
apply.
The objectives of the MTA are to:
2.1
Encourage and
promote the sport of triathlon, duathlon and aquathlon throughout the
2.2
Exercise
complete control of the sport of triathlon and/or any event combining two of
the disciplines mentioned in 1.1.
2.3
Exercise
exclusive jurisdiction over all matters pertaining to the participation of
2.4
Provide and
co-ordinate technical information on training, equipment, design and coaching
in the sport of triathlon.
2.5
Encourage
research development and dissemination of information in the areas of sport
medicine and sports safety related to the sport of triathlon.
2.6
Liaise closely
with the national and international governing bodies with regard to date fixing
of events and other matters of common interests.
2.7
Take steps
where necessary to protect the rights and status of athletes participating in
triathlon events.
2.8
Publish a
programme of events each year and institute national championships.
2.9
Prevent
discrimination against an individual triathlete for reasons of nationality,
race, religion, politics or sex.
2.10
Implement a
ranking system for all MTA members.
By taking consideration of the maximum points from all the
events as specified in the official MTA Race Calendar during that particular
season.
2.11
The MTA shall
retain all TV rights over its championships and local events.
2.12
Encourage the
formation of triathlon clubs.
2.13
Encourage the
spirit of Fair Play as recommended by the International Olympic Committee and
European Charters.
2.14
Implement the
principles of good governance.
Control of the Association shall be vested in the Annual
General Meeting. Subject thereto, the day to day affairs of the Association
shall be administered by the Executive Committee, and its decisions shall,
until renewed or varied by the Annual General Meeting, be binding on all
members and officials.
3.1
The Annual
General Meeting shall be called within ten weeks of the final season’s
event for the purpose of:
a)
Receiving the
Administrative Report by the President and/or the Secretary General on the past
season’s activities.
b)
Receiving the
Financial Report by the Treasurer for the past financial year.
c)
Receiving
amendments to the constitution, in terms of this constitution.
d)
Receiving
nominations for election to the Executive Committee when applicable in terms of
this Constitution.
3.2
A minimum
period of 21 days’ notice of an Annual General Meeting shall be
circulated to all members.
3.3
Nominations for
office (if applicable), items to be discussed in the agenda and proposed
amendments to the Constitution submitted by members of the Association, must be
received by the General Secretary by not later than 14 days prior to the Annual
General Meeting.
3.4
The Agenda of
the Annual General Meeting, together with the Proposed Amendments and
nominations (if applicable), shall be distributed to the members 7 days prior
to the meeting.
3.5
Only members of
the Association shall be entitled to participate and vote at the Annual General
Meeting.
3.6
A member of the
Association is a person who submits an application on the official MTA Membership
Registration Form and pays the established membership fee. Membership of the
MTA lasts one calendar year, effective from 1st January, after which membership
must be renewed. On applying for membership, five (5) months probation period
is applicable, during which period, the member enjoys all the rights as
specified in the Constitution except:
(a)
the right to
participate and vote in the Annual General Meeting or any other Meeting
proposed by the MTA;
(b)
the right to be
issued with an International Race Licence, unless he/she is selected to be
included in the National Team.
3.7
Non-members may
attend the Annual General Meeting at the discretion of the Chairperson of the
AGM.
3.8
Honorary
Membership may be awarded by the MTA, as determined by the Annual General Meeting,
to a member or other individuals, who have performed outstanding service or
made an outstanding contribution to the development of the sport of Triathlon.
An honorary member has the same rights as a member.
3.9
Proposed
resolutions shall be read to the Meeting before a vote is taken. A simple
majority of the valid votes cast is necessary for a resolution to be carried.
(50% + 1 of valid votes cast.)
3.10
Voting at the
Annual General Meeting shall be by a show of hands and decided by a majority
vote. In the case of even one request, a secret vote should be taken on any
matter whatsoever. (Majority vote as per clause 3.9.)
3.11
An
Extraordinary General Meeting may be called either by the Executive Committee
or by 2/3 (two-thirds) of the registered members of the MTA, giving notice
specifying the object and no other matter shall be discussed at such a meeting.
By virtue of their posts, all Executive Committee
Members are “ex officio members” of the MTA.
4.1
The President
The President shall preside over the Executive Committee
meetings, the Annual General Meeting and any other Extraordinary General
Meeting of the Association. He/she shall also call and adjourn meetings. He/She
shall prepare with the Secretary General’s assistance the agenda for each
meeting and keep control and order in discussion. At the Annual General
Meeting, he/she must submit an administrative report. He/She shall also see
that all articles of the Constitution are observed. Also, he/she shall direct and
supervise the activities of the members of the Executive Committee.
4.2
The Secretary
General
The Secretary General shall look after all correspondence
received by the Executive Committee. He/She must assist the President in
preparing an administrative report for the Annual General Meeting. He/She shall
draw up an events timetable for each season and an agenda and follow-up action
for each Executive Committee meeting. He/She shall also be authorized to issue
press releases and post all communications to all members.
4.3
The Treasurer
The Treasurer shall keep proper account of all revenue and
expenses and draw up a financial report for submission at the Annual General
Meeting. He/She shall also be responsible for handling and collection of funds.
4.4
Internal auditors
(at least 2) shall be appointed annually at the Annual General Meeting.
4.5
Member/s
A maximum of two additional members will constitute the
Executive Committee.
Honorary President/s may be chosen by the Executive
Committee in recognition of outstanding service to the sport of triathlon.
Patronage may be
assigned in his/her term of office, or to his/her acting replacements to the
Minister responsible for Sports in
The
Executive Committee shall be constituted of the three Principal Officers and 2
Members elected at the Elective General Meeting.
7.1
Each Post on
the Executive committee shall be mutually exclusive.
7.2
The Executive
Committee may appoint:
A
National Team Manager/Coach.
A
Medical Advisor.
A
Physiotherapist.
A
Disciplinary Board of at least two persons.
A
Race Jury whenever necessary of at least three persons preferably with
competition experience.
Any
persons appointed to these positions, shall be co-opted thereto but shall have
no voting rights.
7.3
The Executive
Committee Members shall hold office for a period of two years, and shall be
elected at the Elective General Meeting. All members of the Executive Committee
may stand for re-election on completion of their term of office.
7.4
The Executive
Committee shall have the power to appoint a sub-committee made up of three
members of the MTA to investigate any matters concerning the MTA or its
activities and to make recommendations. Any member of the MTA with special
qualifications relative to the business in hand may be appointed to serve on
such sub-committee at the discretion of the Executive Committee. In exceptional
cases, non-members may also be co-opted if they may be deemed fit by the
Executive Committee.
7.5
The Executive
Committee shall meet a minimum of once a month for Executive Committee meeting.
7.6
Any position on
the Executive Committee vacated for whatever reason may be filled until the
next Annual General Meeting by another delegate co-opted by the Executive
Committee.
The
Executive Committee shall be authorized to enter into such financial
agreements, on behalf of the Association as are necessary to ensure the
efficient management of the Association’s administrative business,
subject to any such agreements being ratified by the Annual General Meeting.
9.1
Honorary
Membership may be awarded by the MTA, as determined by the Annual General
Meeting, to a member or other individuals, who have performed outstanding
service or made an outstanding contribution to the development of the sport of
triathlon. An honorary member has the same rights as an individual member.
10 FINANCE
10.1 The MTA has the status of a non-profit making organization.
However, it has the right to raise funds, sponsorships, to charge registration
fees, race participation fees, and to carry out financial transactions, such as
holding saving accounts, a current account and raise loans, relevant to its
operations.
10.2 The Financial Year of the Association shall close on
the 30th of November of each year.
11 COMPETITION REGULATIONS
The MTA competition regulations are indicated in Appendix A,
herewith attached. Where these regulations do not specify, the relative ITU
regulations shall apply. Amendments to these competition regulations can be
enforced by the Executive Committee as circumstances demand. Revised
Competition Regulations are to be circulated to all members.
12 DOPING
The MTA recognizes and complies with the anti-doping
regulations as specified by the World Anti-Doping Agency (WADA).
13 CLUBS
13.1 The MTA may be constituted of clubs and individual
members. Clubs will have to be registered annually. On application, a club must
submit its statute, list of officials and list of members. Club membership
lasts one season, after which members may transfer clubs during a specified
free transfer period which shall be between the 1st of November and the 31st of
December of each year.
13.2 Clubs have to apply to the MTA for permission to
sanction their own events. These events are the ones specified in Clause 1.2
above.
14 COMPLIANCE WITH ITU CONSTITUTION
The Malta Triathlon Association will comply with all
requirements of the International Triathlon Union (ITU) Constitution including
but not limited to:
(a) Refer to the Court of Arbitration for Sport (
(b) Refer to the Court of Arbitration for Sport (
(c) Comply to all other matters as outlined in the ITU
Constitution.
15 UNRESOLVED DISPUTES
In the case of a dispute between the MTA and an athlete, the
dispute shall be submitted to an arbitration panel constituted by the MTA. Any
decision by the said arbitration panel shall be without appeal or recourse to
ordinary courts and is binding on all parties concerned.
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Approved on Tuesday 14th December 2004 during the Annual
General Meeting held at the Cottonera Sports Complex, Cottonera.
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